Freedom of Information Act – Publication Scheme

3. INFORMATION AVAILABLE FROM NUTFIELD PARISH COUNCIL UNDER THE FREEDOM OF INFORMATION ACT MODEL PUBLICATION SCHEME

INFORMATION AVAILABLE
Information to be published	How the information can be obtained	Cost
Class 1 - Who we are and what we do
Organisational information, structures, locations and contacts (This will be current information only)	Website/hard copy	Free /10p per A4 sheet
Who's who on the Council and its Committees	Website/hard copy	Free /10p per A4 shee
Contact details for Parish Clerk and Council members (named contacts where possible with telephonenumber and email address (if used))	Website/hard copy	Free /10p per A4 shee
Location of main Council office and accessibility details	Website/hard copy	Free /10p per A4 shee
Staffing structure	Hard copy	Free
Class 2 – What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement,contracts and financial audit. (Current and previous financial year as a minimum)	Hard copy	10p per A4 sheet
Annual return form and report by auditor	Website / hard copy	Free /10p per A4 sheet
Finalised budget	Hard copy	10p per A4 sheet
Precept	Hard copy	10p per A4 sheet
Borrowing Approval letter	N/A	N/A
Financial Standing Orders and Regulations	Website / hard copy	Free /10p per A4 sheet
Grants given and received	Hard copy	10p per A4 sheet
List of current contracts awarded and value of contract	Hard copy	10p per A4 sheet
Members' allowances and expenses	Hard copy	10p per A4 sheet
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)	Hard copy or website	Free / 10p per A4 sheet
Parish Plan (current and previous year as a minimum)	None available at present	N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	None - only minutes of meeting available on website or hard copy	Free / 10p per A4 sheet
Quality status	N/A	N/A
Local charters drawn up in accordance with DCLG guidelines	N/A	N/A
Class 4 – How we make decisions
Decision making processes and records of decisions (Current and previous council year as a minimum)	(Hard copy or website)	10p per A4 sheet
Timetable of meetings (Council, any committee/sub-committee meetings and Parish Meetings) Parish Council Meeting 1st Wednesday every month except Augus Village Finance Matters Committee Meeting 3rd Wednesday every month Environment & Planning Committee Meeting – last Monday of every month subject to Bank Holidays and planning applications to be heard	Website/hard copy	Free / 10p per A4 sheet
Agendas of meetings (as above)	Only current available onwebsite/hard copy	Free / 10p per A4 sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private tothe meeting	Website/hard copy	Free / 10p per A4 sheet
Reports presented to council meetings – nb this will exclude information that is properly regarded asprivate to the meeting.	Hard copy	10p per A4 shee
Responses to consultation papers	Website/hard copy	Free / 10p per A4 sheet
Responses to planning applications	Website/hard copy	Free / 10p per A4 sheet
Bye-laws	N/A	N/A
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities (Current information only)	£250	£250
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Website / hard copy Website / hard copy Website / hard copy Website / hard copy N/A	Free / 10p per A4 sheet N/A
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	N/A N/A N/A N/A Website/hard copy Website/hard copy	Free / 10p per A4 sheet
Information security policy	N/A	N/A
Records management policies (records retention, destruction and archive) currently being drafted	Hard copy	10p per A4 shee
Data protection policies	Hard copy	10p per A4 shee
Schedule of charges for the publication of information	Website/hard copy	free/10p per A4 sheet
Class 6 – Lists and Registers
Currently maintained lists and registers only	Hard copy or website; some information may only be available by inspection	Free/10p per A4 copy
Any publicly available register or list (if they are held this should be publicised; in most circumstances existing access provisions will suffice	Inspection only	N/A
Assets Register	hard copy	10p per A4 sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Parish Councils) – not currently held	hard copy	10p per A4 sheet
Register of members' interests	nspection only/TDC	10p per A4 sheet
Register of gifts and hospitality	nspection only/TDC	10p per A4 sheet
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses (Current information only)	hard copy or website; some information may only be available by inspection
Allotments	Website/hard copy	Free/10p per A4 sheet
Burial grounds and closed churchyards	Website/hard copy	Free/10p per A4 sheet
Community centres and Village Halls	Website/Booking secretary	Free/10p per A4 sheet
Parks, playing fields and recreational facilities	Hard copy	10p per A4 shee
Seating, litter bins, clocks, memorials and lighting	Hard copy	10p per A4 shee
Bus shelters	Hard copy	10p per A4 shee
Markets	N/A	N/A
Public conveniences	N/A	N/A
Agency agreements	N/A	N/A
A summary of services for which the council is entitled to recover a fee, together with those fees(e.g. burial fees)	Website/hard copy	Free/10p per A4 sheet