Freedom of Information Act – Publication Scheme

3. INFORMATION AVAILABLE FROM NUTFIELD PARISH COUNCIL UNDER THE FREEDOM OF INFORMATION ACT MODEL PUBLICATION SCHEME

INFORMATION AVAILABLE
Information to be published How the information can be obtained Cost
Class 1 - Who we are and what we do
Organisational information, structures, locations and contacts (This will be current information only) Website/hard copy Free /10p per A4 sheet
Who's who on the Council and its Committees Website/hard copy Free /10p per A4 shee
Contact details for Parish Clerk and Council members (named contacts where possible with telephonenumber and email address (if used)) Website/hard copy Free /10p per A4 shee
Location of main Council office and accessibility details Website/hard copy Free /10p per A4 shee
Staffing structure Hard copy Free
Class 2 – What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement,contracts and financial audit. (Current and previous financial year as a minimum) Hard copy 10p per A4 sheet
Annual return form and report by auditor Website / hard copy Free /10p per A4 sheet
Finalised budget Hard copy 10p per A4 sheet
Precept Hard copy 10p per A4 sheet
Borrowing Approval letter N/A N/A
Financial Standing Orders and Regulations Website / hard copy Free /10p per A4 sheet
Grants given and received Hard copy 10p per A4 sheet
List of current contracts awarded and value of contract Hard copy 10p per A4 sheet
Members' allowances and expenses Hard copy 10p per A4 sheet
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) Hard copy or website Free / 10p per A4 sheet
Parish Plan (current and previous year as a minimum) None available at present N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum) None - only minutes of meeting available on website or hard copy Free / 10p per A4 sheet
Quality status N/A N/A
Local charters drawn up in accordance with DCLG guidelines N/A N/A
Class 4 – How we make decisions
Decision making processes and records of decisions (Current and previous council year as a minimum) (Hard copy or website) 10p per A4 sheet
  • Timetable of meetings (Council, any committee/sub-committee meetings and Parish Meetings)
  • Parish Council Meeting 1st Wednesday every month except Augus
  • Village Finance Matters Committee Meeting 3rd Wednesday every month
  • Environment & Planning Committee Meeting – last Monday of every month subject to Bank Holidays and planning applications to be heard
Website/hard copy Free / 10p per A4 sheet
Agendas of meetings (as above) Only current available onwebsite/hard copy Free / 10p per A4 sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private tothe meeting Website/hard copy Free / 10p per A4 sheet
Reports presented to council meetings – nb this will exclude information that is properly regarded asprivate to the meeting. Hard copy 10p per A4 shee
Responses to consultation papers Website/hard copy Free / 10p per A4 sheet
Responses to planning applications Website/hard copy Free / 10p per A4 sheet
Bye-laws N/A N/A
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities (Current information only) £250 £250
Policies and procedures for the conduct of council business:
  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
 
Website / hard copy
Website / hard copy
Website / hard copy
Website / hard copy
N/A
Free / 10p per A4 sheet
 
 
 
 
N/A
Policies and procedures for the provision of services and about the employment of staff:
  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)
 
 
N/A
N/A
N/A
N/A
Website/hard copy
Website/hard copy
 
Free / 10p per A4 sheet
Information security policy N/A N/A
Records management policies (records retention, destruction and archive) currently being drafted Hard copy 10p per A4 shee
Data protection policies Hard copy 10p per A4 shee
Schedule of charges for the publication of information Website/hard copy free/10p per A4 sheet
Class 6 – Lists and Registers
Currently maintained lists and registers only Hard copy or website; some information may only be available by inspection Free/10p per A4 copy
Any publicly available register or list (if they are held this should be publicised; in most circumstances existing access provisions will suffice Inspection only N/A
Assets Register hard copy 10p per A4 sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Parish Councils) – not currently held hard copy 10p per A4 sheet
Register of members' interests nspection only/TDC 10p per A4 sheet
Register of gifts and hospitality nspection only/TDC 10p per A4 sheet
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses (Current information only) hard copy or website; some information may only be available by inspection  
Allotments Website/hard copy Free/10p per A4 sheet
Burial grounds and closed churchyards Website/hard copy Free/10p per A4 sheet
Community centres and Village Halls Website/Booking secretary Free/10p per A4 sheet
Parks, playing fields and recreational facilities Hard copy 10p per A4 shee
Seating, litter bins, clocks, memorials and lighting Hard copy 10p per A4 shee
Bus shelters Hard copy 10p per A4 shee
Markets N/A N/A
Public conveniences N/A N/A
Agency agreements N/A N/A
A summary of services for which the council is entitled to recover a fee, together with those fees(e.g. burial fees) Website/hard copy Free/10p per A4 sheet